This section of the website is primarily for use by area and club officers. It provides downloadable NAFAS and area guidelines, processes and forms for effective management of clubs.
Notes for printing:
* Downloadable NAFAS documents which should be printed 2 pages per sheet and folded to form an A5 booklet.
** Downloadable NAFAS documents which should be printed double-sided, or single sheets placed back-to-back,
and folded to form an A4 3-fold leaflet.
How your club can help the area and NAFAS
Our parent organisation NAFAS has its headquarters in Devonshire Square, London.
Area officers and representatives whose voluntarily work keeps the organisation going frequently need to attend meetings. This centrally site located provides convenient access for all 21 areas.
It has several meeting rooms and bedrooms which are used whenever possible resulting in significant savings on room and bedroom accommodation. However repair and maintenance work on this listed building is ongoing and has to be in keeping with its status. Currently some redecoration and re-carpeting is required.
NAFAS is a charity so if/when your club organises fundraising activities for charity it would be helpful if just £20 of your charitable donation were to go to NAFAS. Just send a covering letter and cheque made out to NAFAS to:
Paul Bonter, NAFAS, Osborne House 12 Devonshire Square, London, EC2M 4TE
Remember - without NAFAS, its volunteer staff and all the demonstrators, teachers, speakers and judges your club would probably not exist.
As defined in the BB&O Constitution the area is managed by elected Area Officers and Representatives.
|Council meetings held quarterly are run by
Area Officers to review area news, finances, events and issues. All members of BB&O are welcome to attend, but only one nominated representative from each club may vote.
|| Mon 7 Mar 2016
Mon 6 Jun 2016
Mon 5 Sep 2016
Fri 18 Nov 2016 (AGM)
Mon 6 Mar 2017
Mon 5 Jun 2017
Mon 4 Sep 2017
Fri 17 Nov 2017 (AGM)
||Benson Parish Hall
Club Officers Day
A Club Officers Day is held every 3-4 years to help those managing their clubs. The day is usually organised such that there are some presentations and some sub-group sessions for chairmen, secretaries, treasurers, programme secretaries, media officers etc. All clubs are encouraged to send as many of their officers as possible. It is an ideal opportunity to discuss and learn, especially in the current climate where it is often difficult to form a club committee.
A detailed programme will be arranged nearer the date.
|| Thu 16 Mar 2017
||Benson Parish Hall
Sunnyside, Benson, Oxon
General helpful files:
BB&O; Proforma Document with new NAFAS logo
NAFAS and BB&O logos in various formats:
NAFAS logo as PDF
NAFAS logo on BB&O; web background
NAFAS logo small
BB&O; logo on BB&O; web background
BB&O; logo on white background
BB&O; small logo B&W;
|* Club Secretary
* How to Write Minutes
Details of club officers are held on BB&O and NAFAS databases for administration purposes. Secretaries are required to submit a
2015 Club Record Form whenever there are changes, and at least annually following their AGM. They may be returned by post or via email to
To make it easy for members of the public to communicate directly with clubs, email addresses and phone numbers are being made available on individual club pages. Nominated personal details should be sent by post or via email to
BB&O; Secretary on the
2015 Club Record Form
Club secretaries should complete the 2015 Club Awards Form and return by post or email (by 16 Oct 2015) to
|*Guidelines for Programme Secretaries
** Code of Practice 2016
BLUE FORMS which form the basis of a contract between a club and a JDSE person should be requested from the
BB&O; Secretary (Ànne Fearn - Tel
) for collection at the next area council meeting. They will not normally be posted. These 3-part forms are not available electronically.
Full contact details for BB&O
Judges, Demonstrators, Speakers and Teachers (Pink List) is emailed to nominated club email contacts twice a year, or can be requested from
Jane Haas (Tel: 0118 984 1212).
The list of National Judges, Demonstrators, Speakers and Teachers is posted to all club chairmen in alternate years, with a supplement in the intervening year. Extra copies can be obtained (price £1.50) from the BB&O Trading Officer
Maureen Preston (Tel: 01488 685 491)
JDSE lists for other areas of NAFAS can be obtained by contacting the relevant area distributor. Details of these are printed in the back section of the National List.
Useful examples and letters for programme secretaries include:
Sample first letter to demonstrators
Sample final letter to demonstrators
In cases of dissatisfaction with a judge, demonstrator, speaker or teacher please refer to the BB&O; Complaints Procedure
Confidential feedback should be returned to Jane Haas, chairman of JDSE committee using the
Demonstrator Assessment Form. Also use this form to provide positive feedback
See NAFAS Extreme Weather Guidelines for what to do if extreme weather conditions make a club meeting unviable at the last minute.
With increasing facilities available to everyone to publish photos on websites and social media it is important to obtain permission from demonstrators before making photos of their designs publicly available. See Media Permissions Form
Try to find ways of publicising your club locally.
Send club programme to Carole McGuire (Tel: 01635 42414) for publication on club pages of this website.
Check club details are correct on this website and the NAFAS website.
Set your club up on facebook. Guidelines can be found in BB&O; Guidelines for clubs using facebook, Issue 3.
You could also set your club up on Pinterest. See Guidelines for clubs using Pinterest, Issue 2
These guidelines will be updated in the light of experience so please pass feedback to:
Tel: 0118 941 2329 or
Anne Hyde, Tel 01494 786770 or 07703 184268
With increasing facilities available to everyone to publish photos on websites and social media it is important to obtain permission from demonstrators before making photos of their designs publicly available. Liaise with the Programme Secretary to get demonstrators to complete a Media Permissions Form
See National Flower Arranging Day Fact Sheet
Club Trading Officers
NAFAS Enterprises for details of NAFAS products. Orders should be sent with cheques to Maureen Preston using either:
BB&O; 2016 Trading Form (Excel Format) or
BB&O; 2016 Trading Form- Word Format
(Word Format most suitable for printing)
The BB&O trading officer purchases products in bulk from NAFAS for sale at area/club meetings and other events. If you would like a supply of any of these products, or a sample pack on a Sale or Return basis, or if you would like the area trading officer to bring a trading table to a club meeting you should contact:
Maureen Preston (Tel: 01488 685 491)
BB&O Area Equipment
|Equipment such as stands, bases, tables etc, is available for loan to BB&O clubs and members. This equipment MUST be returned to the same place from which it was collected. Some of it is heavy. For further information please contact
Valley Farm, Upper Pollicott
Ashendon, Aylesbury, Bucks
Telephone 01296 651213